Top Audio Visual Setup Pitfalls to Avoid At Corporate Events
The people of UAE are used to hosting corporate events at various scales with successful planning and execution. Not only do the guests leave the event venues entertained but also vowing to return the next time.
Imagine being at one such event and the AV equipment dying out, leaving the guests wondering what to expect next! It's essential to foresee Audio Visual pitfalls in order to plan preventions for them. Professional corporate event planners ensure that the problems with the AV are kept in check and any problems are catered to immediately.
For error-free and extensive planning, opt for the best event companies in Dubai to create events where AV equipment will never let you down. Read the article to know about some essential pitfalls to consider while planning corporate events.
Common audio-visual setup pitfalls
From using incompatible formats for media to miscalculating equipment set up time, from compromising on quality to not acquiring backups for the systems, there's a lot that can go wrong with the Audio visual management at corporate events. Read on to know the details about such mistakes.
Using the wrong media formats
The usual options for the size of the multimedia screens are (16:9) and (4:3). But it’s common to see AV equipment not compatible with the prepared presentation or other material.
The suitable screen size should be kept in mind when ordering the AV setup for the event. In addition, it's essential to inform all speakers at the event about the specs to keep them all on the same page and to prevent any, mistakes at the 11th hour.
Not providing enough time for AV setup
It will take days to get the setup in its most suitable position. Last minute set up may be quick but may require more labor, which could result in extraneous costs disrupting the budget.
It’s important to inquire about the right time it would take for the AV teams to set up their equipment and to tear it down too! The venue usually doesn’t give the teams that much time and charges double in case the time limit is exceeded. So it's critical to keep an open eye for the best time to begin setting up.
Opting for Cheaper AV systems
The AV systems usually are one the most expensive aspect of events, and rightly so! However, before thinking of opting for a lower quality AV system think again since poorly set up systems and poor quality components can ruin the mood of the event.
However, if there is a budget that has to be considered, let your AV experts know, that they can figure out how to work with the numbers and still not compromise on quality.
Ignoring the importance of backups
Imagine the guests having the time of their lives at the event and the AV equipment shutting down due to a problematic power source. There are a million things that go wrong with technology led events. However, the best Audio Visual teams consider the pitfalls and ensure that the backups are present to prevent any mishaps and to keep the event going.
In addition, the AV back equipment needs to be functioning correctly so that the faults can be instantly fixed without any delay time. It’s important to rehearse to ensure that the teams take minimal time to fix the problems.
Take Away
The complete organization of events remains a critical aspect of successful events. However, AV set up is extremely critical in bringing the right kind of event to the audience. The best event companies understand the importance of meticulous planning for all aspects of the event, most importantly, the AV system and setup.
To plan a foolproof AV equipment setup, read the pitfalls mentioned above, and opt for event companies in Dubai that provide comprehensive event organization services. With professionals handling all aspects of the event, the guests are bound to be entertained at every step!